Part 2: Important

Webster’s Dictionary defines Important as marked by or indicative of significant worth. In last month’s series we spoke about urgent tasks and now here comes important.  Last month I talked about Urgent tasks, and those are the “put out the damn fire” task items.  Important tasks for me are those pesky “I gotta do this” to do’s.

For instance, I have four phone calls to make this week.  I would add them to my planner but with no red star to signify urgency. Don’t get me wrong here, these are items that have to be completed this week. If I find that I’m simply procrastinating, I can quickly turn these over to the Urgent side with simple red star.

Again, I have to say that determining what is urgent and important will be up to you and your needs. This exercise is individual driven but I think it lightens the load a little when you seem to have days when you have a flare and you can pop open the planner to see if there is anything requires your attention.

This has become a huge help to me as many of my plans often go astray. I just want to be able to know that before I crash out on my lovely bed, I’ve taken care of what needs to be done.

What do you consider Urgent versus Important? Share your thoughts in the comments below

lissy

 

Urgent

Now that I have your attention…let’s talk about planning.

I know for my self that the best laid plans of mice and women often go astray! This has lead me to the Eisenhower Method for planning and I want to share it with you. There is a quote out there in the world attributed to the General Dwight D. Eisenhower that loosely states “What is important is seldom urgent and what is urgent is seldom important.”

I have seen many systems of time management over the course of my professional career. Franklin Covey, Bullet Journal, Crisis Management, you name it.  I work in an industry that is driven by time sensitive data and date driven closing days. Though I personally have moved to other departments…this is my daily life.

For this series, I wanted to share with you my quirky version of this method. Depending upon the multitude of sources, the Eisenhower method generally consists of four parts: 1) Urgent  2) Important 3) Delegate and 4) Stop.  Since my life comprises of no support staff, I’ve removed Delegate and have Note To Self and Stop is now Some Day.

In this post, I will begin with Urgent.  What would be an urgent task? For me, it is making doctor appointments, refilling medications, calling the doctor to make sure the medications are refilled, filling an empty gas tank and so forth. These are the “kitchen is on fire” type of tasks. Think of it as tasks that need to be completed immediately. When I plan, these tasks are notated with a red star next to it so my fogged-up brain knows to deal with that task first.

Determining what is Urgent versus Important will be up to the individual. What may be Urgent to me could be a Note To Self for others. {Which is the whole point to this method}. For example, let’s take going to the post office. Would this be Urgent or Important. The scenario is this…I have four medical co-payments to mail and a birthday card to mail but the date is two weeks away – and of course, I forgot stamps.  I would list “Pay med bills” and “purchase stamps” with a little red star on my planner while “mail birthday card” would be listed later as it doesn’t carry urgency for me.

As you review your daily to do’s, begin to ask yourself, “Is this Important?” “Is this Urgent?”

Next month, let’s delve into determining what is Important.

lissy

Here’s the song that is playing in my head as I write this